Maldens & Coombe UDC Act 1933
The majority of the content of the 1933 Act has been negated by successive legislation over the years but 2 pages constituting Part III Section 11 which relate to The Private Roads continue to be of particular relevance.
"THE COOMBE ESTATE", KINGSTON HILL
The Maldens & Coombe Urban District Council Act 1933 (the Act) enable the then Council to purchase the freehold title to the "Coombe Lands" and the "roads" that served the estate. The "Coombe Lands" are now the subject of leases with Coombe Hill Golf Club and Coombe Wood Golf Club. Not all of the roads on the Estate are owned by the Council. The "roads" owned by the Council are those that existed in 1933 and are listed in Schedule 1 of the Act. These are known as "Scheduled Roads" – Warren Road, George Road, Golf Club Drive, Brook Gardens, Renfrew Road, Stoke Road, Warren Cutting, Edgecombe Close and the path from Edgecombe Close to Golf Club Drive.
All of the other roads and shared accesses are known in the Act as "New Roads". All premises served by New Roads or those without a direct frontage on to any of the Scheduled Roads are designated as "Scheduled Premises". Maintenance of New Roads is not carried out by the Council but is the responsibility of the relevant properties.
Part III, Section 11 of the Act sets out the rules and parameters by which the "Scheduled Roads" are to be managed and maintained and how the costs are to be recovered from the property owners of the Estate.
Status of Roads
The Act states that the scheduled roads on the Estate are to remain "private". This status is maintained by the signage at each entrance to the estate and by challenging users at the barrier in Warren Road, near to Coombe Lane West. A pedestrian public right of way exists along Warren Road and George Road and these are recorded on the "Definitive Map and Statement" as FP 12a and FP 13. All property owners on the Estate, and their connections, have a "right of using" the Scheduled Roads. This "right of use" does not extend to "New Roads".
Maintenance of the Scheduled Roads
The maintenance of the Schedule Roads, which consist of the carriageways, footways, lighting, drainage, access barriers, fencing, signage, margins, grass areas, shrubs, trees, scavenging and cleansing is arranged and monitored by the Council. Each year, before the 28th February, the Council is required to "publish" an estimate of the expected maintenance costs for the following financial years. Prior to being published the estimate is taken, in report form, to the Maldens & Coombe Neighbourhood Committee for initial approval. Property owners are able to "make representations" about the estimate, either at the Committee stage or after being "published" but before the 31st March.
If no representations are made, the estimate forms the maintenance budget for the forthcoming financial year from 1st April to 31st March.
Recovery of Maintenance Costs
The actual cost of maintaining the Scheduled Roads, for the preceding financial year, plus an additional 10% contribution to the "Reserve Fund", is usually invoiced to the properties in June and is calculated using an appropriate "frontage" length.
The appropriate "frontage" length will depend upon whether the property is designated as a "Frontager" or a "Scheduled Premise". The 1933 Act deals directly with "Frontagers", i.e. in
proportion to the frontage of the respective premises, which is taken as the measured boundary between the property and the adjacent scheduled road(s).
The Act allows for the rules governing the apportionment to the "Scheduled Premises" to be determined by the Council. The original rules were determined in 1955 but these were reviewed and amended by the Maldens & Coombe Neighbourhood Committee in September 2011. From 2012/13 all Schedule Premises have been assigned the same "frontage" which is 28.7 metres.
The invoice amount is calculated by dividing the total cost by total length of "frontages" to give a cost per metre. This is then multiplied by the "frontage" length associated with a property to arrive at the amount required from that property.
N.B. It is important to note that the invoice is raised against a property and not a person. Therefore, if you start living on the estate part way through a year, you will receive an invoice in June for the total cost of maintenance. It will not be split between yourself and the previous owner/occupier. Any contribution to the cost of maintenance, by a previous owner/occupier, will need to determined and agreed on the transfer of the property. It is also important to notify the Council‟s Accounts Receivable section of any changes to the property address, ownership, tenancy and/or your preferred „charging‟ address so that the invoices are sent to the responsible person at the correct address.
Access to Estate
Due to the 1933 Act, the Council must keep the Estate Roads "private". All property owners and their invitees have the "right of using" the roads. To try and control unauthorised access, a barrier has been provided in Warren Road, near its junction with Coombe Lane West. Currently the barrier is operated for part of the day by "Gatemen" who check for unauthorised traffic. The Residents‟ Association presently issue windscreen stickers to identify authorised vehicles. There is a small cost to cover administration.
The MCRA are responsible for the management and employment of the gate persons. The costs of this service were the subject of a High Court Judgement in 2008 and, as a result, are included in the Annual Roads Maintenance Charge.
General Enquiries - Customer Contact
Maldens & Coombe Residents' Assoc
Chairman – Mr J Greaves